The O’Neal School Parents’ Association Bylaws
Appendix A
Officers and Committee Chairs of the PA:
1. Pursuant to Article IV, Section 1 of The O’Neal School Parents’ Association Bylaws (the “Bylaws”), the Executive Committee members will be the President, Vice President, Immediate Past President, Treasurer, and Secretary. The Executive Committee will also include the Administration Liaison and the three Division Heads as ex officio, non-voting members.
2. Pursuant to Article VII, Section 2 of the Bylaws, the Committee Chairs and their Coordinators and the responsibilities of each position are as detailed below. Additional guidance may be found in the PA Guidelines.
Book Fair Committee Chairman
The duty of the Book Fair Committee Chairman is to organize this school-wide event which is designed to promote and encourage reading by all students from Pre-K thru Senior year. In consultation with the Administration, the Chair will organize various events meant to promote fun and reading for all family members and also to provide service opportunities for the US students reading to the LS students.
Admissions Office Support Committee Chairman
The Admissions Office Support Committee Chairman will oversee the work of the Committee members as they work to support the Admissions Office. The Committee’s primary responsibilities will be assisting with the New Parent Breakfast, Open Houses, Admission Testing Day and the Ambassador Families program. The Committee Chairman will also be responsible for working with the Admissions Office in organizing other welcoming O’Neal events as they become necessary throughout the year.
Sponsor a New Family Coordinators for each Division
The Sponsor a New Family Coordinators will work in conjunction with the Admissions Office to manage the PA program through which O'Neal families are matched with incoming families in order to welcome them to O'Neal and help them with any questions that they may have. Each Division will have its own Sponsor a New Family Coordinator who is responsible for planning and holding, in conjunction with the particular Division Head, whatever welcoming event the Division Head would like to have.
Communications Committee Chairman to be the Secretary
The Communications Committee Chairman will be in charge of getting the PA word out both within O’Neal and the greater community. This position will work closely with the Administration Liaison.
Newsletter Coordinator
The duties of the Newsletter Coordinator will be to supervise all aspects of the writing, editing and publishing of the PA newsletter “PA News, Happenings & Thank You’s”. This will include developing as well as soliciting article ideas, writing articles or assigning articles to be written, editing draft articles, submitting the draft newsletter to appropriate PA officers and Administration staff members for review, incorporating revisions, and arranging for publication (print and web copies). The Newsletter Coordinator will work closely with the Communications Committee Chairman.
Website Coordinator
The Website Coordinator will ensure that all information, publicity, announcements, etc. pertaining to the PA is included on the PA section of the O’Neal website. The Website Coordinator will regularly monitor and update the website and will work closely with the Communications Committee Chairman in this capacity. As needs develop, the Website Coordinator will work with the Administration to improve the PA section of the O’Neal website.
Division Coordinators for each Division
The primary responsibility of each Division Coordinator will be to work with the applicable Division Head identifying those events and functions that require any assistance from parent volunteers and to organize the necessary volunteers either directly or through the PA Grade Parents. Each Division Head will communicate to the applicable Division Coordinator what may be required of the parents in their volunteer role. The Division Coordinators will work to ensure that those requirements are made clear to the PA Grade Parents and other parent volunteers through regular meetings and communication. Each Division Coordinator will report on the various parent volunteer activities to the PA Executive Committee on a monthly basis.
PA Grade Parents
The duties and the responsibilities of the PA Grade Parents will be determined by the applicable Division Coordinator in conjunction with the applicable Division Head. These duties and responsibilities will be detailed in the PA Guidelines.
PA Fundraising Chairman to be the Treasurer
The PA Fundraising Chair will oversee the various PA fundraising activities and work in conjunction with the fundraising coordinators to the extent necessary.
Tag Sale Coordinator
The Tag Sale Coordinator will be responsible for organizing all aspects of the Tag Sale in consultation with the PA Executive Committee and the Administration.
Box Tops Coordinator
The duties of the Box Top Coordinator will be to educate the O’Neal community about the Box Tops program and to collect and prepare the Box Tops for mailing into General Mills for redemption.
Auction Coordinator
The Auction Coordinator will sit on the Auction Committee run by the Administration and will help the Auction Committee in whatever way possible. The Auction Coordinator will keep the PA Executive Committee informed of any Auction Committee needs that the PA may address.
Hospitality Committee Chairman
The Hospitality Committee Chairman will provide appropriate refreshments for functions sponsored by the PA. These may include, but are not limited to, Special Person’s Day, PA meetings, Parent Education presentations, the Headmaster’s State of the School address, and admissions events such as new student orientations. For Admissions events the Hospitality Committee Chairman will work closely with the Admissions Office Support Committee.
All School Fall Picnic Committee Chairman
The Chair will be responsible for organizing all aspects of the Picnic and consulting with the PA Executive Committee to whatever extent necessary. The Chair will work closely with the Administration in setting the date for the event, hiring a caterer and planning the menu for the evening. Other aspects to plan are the advertisement of, and the entertainment for, the event. The Chair will organize all volunteer help as is necessary.
Spirit Wear Committee Chairman
The Spirit Wear Chairman is responsible for running all aspects of the sale of O’Neal spirit wear in conjunction with the Booster Club. All orders of merchandise for sale are to be approved by the PA Executive Committee. Additional types of items proposed for sale must be approved by the PA Executive Committee and the Administration.
Teacher/Staff Appreciation Committee Chairman
The Teacher/Staff Appreciation Committee Chairman will organize all aspects of the two PA sponsored lunches for faculty and staff. This will include arranging for the preparation and serving of the food, decorations and flowers, and teacher appreciation gifts. The Chairman should make every effort to solicit donations from local caterers, restaurants and grocery stores in order to defray costs (in conjunction with the Administration’s guidelines regarding solicitations). Additionally the Teacher/Staff Appreciation Committee Chairman shall send birthday cards to the teachers and staff throughout the year.
Parent Education Committee Chairman to be the Vice President
The Parent Education Committee Chairman will organize all aspects of the PA Parent Education program. The Chair will propose the topics and speakers to the PA Executive Committee for their approval. To the extent the Division Heads would like a particular topic presented the Chair will work to do so.